Today I read Heather’s comments on Remember the Milk (RTM). I then went and checked a few of her ideas and comments. While doing this I thought to see whether there was any progress on integration with Google Calendar(GC) . There was, to say the least.
First, it is dead easy to link your lists (all of them!) to Google Calendar. Second, they’ve set up a two-way AJAX interface (I think) that allows you to immediately change RTM tasks which are immediately reflected in Google Calendar, and make RTM changes within GC that are immediately reflected on your RTM page.
Third, I’m currently okay with the presentation within GC. In all views except Agenda there is this little blue and white tick mark on the upper left of the date boxes. I think they’re planning something else for the Agenda view, because the display is a little different. When you click on the tic for a particular day, a popup shows up which roughtly mirrors the overview page in RTM (basically Today and Overdue, with an option to show tasks without a due date). The neat thing here is that you have good functionality without having to go to RTM, and the Add Task button is at least as good as the bookmarklet you used to use. Fourth, you also get the location view in a little popup. Fifth, and a nice little feature; in the today view, if you added times to some tasks for Today, it will list those in time order.
Basically, the GC/RTM interface is like a breath of fresh air. It works fine as it is. I’d like the option to make some of the tasks also be treated as events, so they show up front on the calendar view, rather than having to click the tic button. I haven’t figured out how to post individual tasks as events as yet. Given the nice progress so far, I’m hopeful that the event addition feature will be soon (it isn’t that hard to cut and paste it into the GC event pop-up, so I can live with it for now).
Regarding Heather’s comments and ideas regarding RTM, I tried a few of her suggestions, and noticed a few things. See her entry to make sense of the following comments.
- A list for quickly completed tasks is a great idea.
- I found that just by checking more than one item, you were automatically put in to multiple edit mode (depending on where your cursor was hovering). Pressing ‘m’ also works, as Heather mentioned.
- I’ve used a few of the advanced search operators, and an looking forward to playing further.
- I also like the idea of entering “weekly after December 31 for those New Years err-Resolutions”.
Regarding the small gripe, one workaround would be to use drugstore as a tag rather than a location; you could use something like Lawton’s or O’Mara’s for locations when you want to go to a particular place.
I wholeheartedly agree with her complaint about not having sublists, and tasks that could be predicated on previous tasks. But I’m wondering if a combination of some tags and a bit of creativity with Smart Lists might give you the functionality you want. Currently I am taking a poor man’s approach. Every task has a note attached, and it is editable, so the sequence of tasks and materials for a particular main task is stored in the note. Then I just mark it up or modify as needed. If a shared task were editable by you and your spouse, you could do something similar. Also, each individual task can have an unlimited number of notes.
RTM still needs a fair bit of tweaking, but it is being done, and I think it has a lot of potential. I think the most powerful part of the program is the Smart Lists, and the flexibility of the searches that generates them; expanding the searching ability will make this truly something special.
In summary, with the GC interface, with Gmail’s interface with Google Calendar, and with Google Docs and Spreadsheets, we basically have an simple online version of MS Office, which is what I need. For now, and with the relative simplicity of my life, this should be fine until something better comes along.